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After setting up the basics of the exam event (see the How do I schedule PAEA exams? tutorial), you can add students.
First, select the Manage link (next to Students Assigned) to add from your program’s registered students.
A blank pop-up screen will appear. Select Assign Students in the upper-right corner.
There is an extra step for PACKRAT (Physician Assistant Clinical Knowledge Rating and Assessment Tool), since students take exams at different times.
First, select the of the students taking the exam – Year One if they are in the preclinical phase (or perhaps early in their clinical phase), or Year Two if they are in the clinical phase. This prompts the system to provide the correct comparative statistics for the stage of the examinees’ education.
Then, check the box next the students you wish to schedule for the exam. You can also select Check All to choose all available students. Please note: If you have first-year and second-year students in the system, we recommend that you schedule them separately so you can ensure each cohort has the appropriate national averages on its performance report.
When you are finished, select Save at the bottom of the menu. If everyone you need to assign is listed, select Close on the Students Assigned box, and then Save on the Exam Event box.
If someone was scheduled who shouldn't have been scheduled in that event, click the Withdraw link next to their name in the Students Assigned box and reschedule.
For End of Rotation™ exams:
You do not have to select an examinee year for End of Rotation exams, since all students are in their clinical year. However, this is where you schedule accommodations. Click Not Requested in the ADA column. A drop-down menu will appear. Select the appropriate accommodations time for the student.
When finished, select Save. If everyone you need to assign is listed, select Close on the Students Assigned box, and then Save on the Exam Event box.
If someone was scheduled who shouldn't be scheduled, or has the wrong accommodations listed, click the Withdraw link next to the student's name in the Students Assigned box and reschedule.
For End of Curriculum™ exams:
Only students who are within the last four months of the program will be available to schedule for the End of Curriculum exam. Accommodations are scheduled just like the End of Rotation exams using the ADA column.
To edit Year One/Year Two:
Go to Exam Scheduling.
Click Edit to the right of the exam.
Scroll down to Students Assigned: ##.
Click Year One or Year Two next to each student's name (last name, first name).
Switch the Year Two to Year One (or vice/versa) and click Save.